With figures like this it's a wonder any club wants to take on the financial risk of putting on an event
"As part of the organising team, it was a very difficult decision to cancel the event. Especially with the amount of work that had already gone into the planning of the event. As a rough idea we already had the Rally Guide, Draft Regs, Roadbook and Mapbook all in draft version, ready for final checking. Along with the ongoing work on the Safety Manual and so on, this gives an idea in the amount of work undertaken so far.
At our club meeting, we had to consider the financial viability of running the event, especially bearing in mind that the 2016 event made quite a loss (around £7000). A big part of an forest event's outgoings is the cost of the forestry itself. For 2016, we used 34.73 miles of first usage and 33.34 miles of subsequent usage. Based on the charges of £683 and £405 per mile and plus the fee for CRoW, the total was £37,724.69.
Looking at the planned route for the 2017 event, we we going to run 4 stages with a total of 44.79 miles and for the full event run each stage twice. The charges for road repair from R4W we were informed would be £698 and £414 + VAT, making the charges £837.60 and £496.80. With the increase in mileage, along with the CRoW (and also the £500 to the MSA, which used to be a deposit on the forestry charge, but I believe is now an 'admin charge') the grand total is £60,769.18 or an increase of £23,044.49.
Given these charges, along with the costs of Rescue, Recovery, Stage furniture, Permit charges (£70.30 per car for over 45 stage miles and £46.15 for under), Championship registration fees and so on, there is a very large outlay. To be able to make up these extra costs, the entry fee had to increase quite substantially. The problem is that increasing the entry fee, tends to reduce the number of entries and as we had no idea of how many crews we could expect (BRC had yet to open their championship entries and there were no championship regulations released as of yet) the club committee decided that the risk of the club making a large loss was too much of a risk.
Apologies for the rather long post, but as various rumours have been bandied about, I would rather state the facts from our side.
Assistant CoC & Secretary Mid Wales Stages 2017"